Status updates do more than inform. They demonstrate your professionalism, your ability to take initiative, and your respect for your client’s time. As a virtual assistant, you might often feel stuck when updates are needed but tasks aren’t yet complete. Instead of waiting for the perfect milestone, you can learn how to write a better status update that builds trust and keeps momentum going.
1. Start With What You’ve Completed
Begin with the progress you’ve already made. Even a small step forward—like drafting copy or outlining a workflow—gives clients reassurance that the ball is rolling. A quick update on completed actions reminds your client that you are actively moving things along.
2. Describe What’s Happening Now and What’s Coming Next
Next, walk your client through the current phase of the task. Then, outline the upcoming steps and note any key dates or deliverables. This approach helps you write a better status update because it focuses on clarity and sets expectations without needing final results.
3. Identify and Flag Any Issues Early
Keep your wording short, specific, and easy to follow. Avoid technical jargon or long explanations. Clients appreciate straightforward updates that respect their time. Write like you’re talking to a teammate who wants to support the process, not micromanage it.
4. Use Bullets and Clear Formatting
Clients don’t expect things to go perfectly. They expect to be informed. If something’s taking longer than planned or needs to be adjusted, say it clearly. Being transparent while offering a solution helps your client trust that you’re managing the situation well.
5. Confirm the Plan Without Over-Explaining
A status update should always end with what’s next. Whether that’s delivering something tomorrow or waiting on approval to continue, it gives the client a clear picture of what to expect. This simple step creates a sense of progress and partnership.
Strong Updates Keep Projects Moving
You don’t need to wait until something is finished to write a better status update. You just need a system, a clear voice, and a mindset focused on transparency and action. For support with project management, communication templates, and VA strategy, Make It VA’s services are built to help you stay aligned and in demand.